Forms for CYS Camps, Programs, Activities, and Events
Records associated with Registered camps, programs, activities, and events are retained or disposed of according to the following chart:
Form |
When to Use Form |
Storage Location |
Document Retention |
---|---|---|---|
Participant Roster |
As required by CYS |
Upload to CYS Register |
In perpetuity |
CYS Parental Consent |
As required by CYS |
Upload to CYS Register |
In perpetuity |
NYS-DOH Permit |
Required for NYS Permitted Camps |
Upload to CYS Register |
In perpetuity |
Required for NYS Permitted Camps |
Upload to CYS Register |
In perpetuity |
|
NYS-DOH Inspection |
Required for NYS Permitted Camps |
Upload to CYS Register |
In perpetuity |
Medical Forms |
Programs that are more than one consecutive day |
Stored with School, Department, Unit, or Student Organization |
Destroy immediately after the program has ended |
RMI Hold Harmless Forms |
As required by CYS |
Upload to CYS Register |
In perpetuity |
RMI Transportation Forms |
When transporting minors during camp or program |
Upload to CYS Register |
In perpetuity |
Note: RMI is Risk Management and Insurance