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Student Organization Requirements

All Student Organizations and Clubs involved with children and youth programs are required to register their programs with the Children and Youth Safety at Cornell

  1. If your student organization is registered with Campus Activities Office, then complete the following steps:
    1. Review and complete the CYS Program Planning Checklist.
    2. Register your program involving children or youth with Children and Youth Safety.
    3. Enter the student organization members in the program staff area to begin the background checks and sex offender searches by the University's third-party vendor Sterling.
    4. Student organization members must complete the three volunteer forms found on the Risk Management and Insurance website.
    5. The completed volunteer forms must be uploaded to the registered program.
    6. Student organization members must read and understand University Policy 8.8, Children and Youth Safety.
    7. Student organization members must know how to report an incident involving a child or youth.
    8. Student organization members must know how to report an injury or illness with a child or youth.
    9. All children and youth must have a parental permission/waiver form signed by their parent/legal guardian.
    10. The signed forms must be uploaded to the registered program.
    11. A list of participating children and youth must be uploaded to the registered program.
      • The list should contain the first and last names of the children and youth
    12. Program director must check “Attestation” box after all requirements are completed

    13. After the CYS Program Administrator has provided approval, the program may begin on the registered start date.

  2. If your student organization is not registered (or you are not sure) through the Campus Activities Office:
    1. Contact the Campus Activities Office to get your student organization registered.
    2. Then follow the above steps 1 through 12.