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How and When to Report an Incident Involving a Minor

Reporting Requirements for Children and Youth Programming for Incidents

Note – injury and illnesses to minors in a sponsored University program are required to be entered into Environment Health and Safety Incident Reporting System.

Who?

Program Director and Program Staff Reporter

Program Director and Program Staff Reporter

Cornell University Police Department

Cornell University Police Department

University Reporting Officers*

Risk Management Office

Children and Youth Program Administrator

What happened?

Reasonable cause to suspect a child has been abused or neglected by a person responsible for that child's care

Any crime committed against a minor in the children and youth program

Reasonable cause to suspect a child has been abused or neglected by a person responsible for that child's care

Any crime committed against a minor

Any abuse committed against a minor in a university-sponsored program

Any crime, or abuse committed against a minor on university property

Any crime, or abuse committed against a minor in a university-sponsored program

What to do

Notify Cornell Public Safety

And

Make a Mandated report immediately to NYS  

Notify Cornell Public Safety

Notify CYS Administrator

And

Make a Mandated report immediately to NYS  

Notify Risk Management and Insurance

Notify Risk Management and Insurance, Children and Youth Administrator, CUPD, and Cabinet Members as appropriate

Notify Insurance, Children and Youth Administrator, CUPD; and URO as appropriate

Verify notification was sent to Public Safety, RMI, UCO, NYS, and URO (as appropriate)

How to do First Notification to Public Safety, and NYS

Call Cornell University Public Safety at (607) 255-1111

and

Mandated Report New York Statewide Central Register of Child Abuse and Maltreatment (800) 635-1522.

Call Cornell University Public Safety at (607) 255-1111 and

Call the local police agency with jurisdiction over the location of the suspected abuse.

Mandated Report Call New York Statewide Central Register of Child Abuse and Maltreatment (800) 635-1522.

Call the New York State Child Abuse and Maltreatment Hotline: (800) 342-3720.

Verify that Public Safety, and if applicable, NYS was notified

Notify  University insurance carriers and verify notifications as appropriate

Check to see if assistance is needed for Program Staff or Public Safety for reporting

Children and Youth Safety Program Administrator

Provide CYS with the NYS Mandated Reporter number

Provide CYS the CUPD case number, or the Local police agency report number

Email CYS the NYS Mandated Reporter number and CUPD case number 

Provide  CYS the CUPD case number

Verify that the children and Youth Safety Program was notified by phone at (607) 254-1578 or by email

Email CYS: Verify in an email the  Reporting Officers were notified (as appropriate)

Ensure CUPD and Mandated Reporter number is in the CYS system of record. Verify that emails are sent by the system as appropriate to University Officials

For more support contact

Children and Youth Safety Program phone (607) 254-1578 or by email

Children and Youth Safety Program Administrator phone (607) 254-1578 or by email  

Children and Youth Safety Program Administrator phone (607) 254-1578 or by email  

Children and Youth Safety Program Administrator phone (607) 254-1578 or by email  

Risk Management and Insurance phone (607) 254-1575 or  by email  

Risk Management and Insurance phone (607) 254-1575 or by email

Risk Management and Insurance phone (607) 254-1575 or email

If the incident is at WCM / Cornell Tech campus contact

New York Presbyterian security at (212) 932-4400.    Cornell Tech Safety & Security.(646) 971-3611

New York Presbyterian security at (212) 932-4400. Cornell Tech Safety & Security (646) 971-3611  

New York Presbyterian security at (212) 932-4400. Cornell Tech Safety & Security (646) 971-3611

New York Presbyterian security at (212) 932-4400. Cornell Tech Safety & Security (646) 971-3611  

NA

New York Presbyterian security at (212) 932-4400. Cornell Tech Safety & Security (646) 971-3611

New York Presbyterian security at (212) 932-4400. Cornell Tech Safety & Security (646) 971-3611

*Reporting Officer are listed in University Policy 8.8, Children and Youth Safety