Plan Your Youth Program

After determining that your activity qualifies as a youth program, use the resources below to guide your planning process. These tools will help you complete required approvals, prepare staff and volunteers, implement safety and health procedures, meet youth protection requirements, and ensure your program is ready to operate in compliance with University Policy 8.8.

Select a resource to learn more about each planning area and the actions needed before your program begins.

Planning Topic	Summary
Youth Program Planning and Approval Checklist	Provides a roadmap for program registration, required approvals, staffing, and supervision planning, and key compliance activities that must be completed before your program begins.
Youth Program Operational Readiness Checklist	Use this checklist to confirm your program is prepared to operate safely and effectively, including superviion and participant access, health and wellness planning, overnight procedures, emergency preparedness, transportation, and parent/guardian communication.
Youth Protection Requirements Checklist	Outlines the youth protection requirements that apply to your program, including training, screening, supervision, and reporting responsibilities.
Parental Consent Forms	Provides information on obtaining and collecting parental consent forms.
Safety Planning	Supports the development of risk management strategies, safety protocols, emergency response procedures, and measures to protect youth participants.
Health and Medication Management	Provides guidance on collecting health information, managing medications, addressing accommodations, and responding to participant health needs and emergencies.
Staffing and Coverage Planning	Helps program directors establish appropriate staffing structures, supervision plans, staff responsibilities, and oversight practices to support a safe and positive environment for youth participants.