Youth Program Operational Readiness Checklist
Operational Readiness Checklist
All operational safeguards and procedures below must be established before program start and implemented throughout program operations.
To print the complete checklist, click Expand All below to display all checklist items, then click Print this page.
Supervision & Access
| Completed | Tasks |
|---|
| | Check-in/check-out procedures established (attendance tracking + authorized pickup) |
| | Participant access is controlled and monitored throughout the program |
Health & Wellness
| Completed | Tasks |
|---|
| | Participant health information reviewed and accessible to authorized personnel |
| | Plan established for medical care (note: Cornell Health is not available to youth participants) |
| | Procedures established for common conditions (allergies, asthma, seizures, mental health concerns, etc.) |
| | Accessibility considerations addressed for facilities, activities, communication, and transportation |
| | First aid kits available and accessible |
| | AED access confirmed |
| | Infectious disease protocols established |
| | Strongly recommended: At least one program staff member on-site at all times is certified in First Aid, CPR, and AED |
Overnight (if applicable)
| Completed | Tasks |
|---|
| | Medication storage and administration procedures established |
| | Medication documentation system established |
Emergency Preparedness
| Completed | Tasks |
|---|
| | Emergency response plans established for: - Communication
- Evacuation
- Shelter-in-place
- Inclement weather
- Active threat
- Medical incidents
- Missing persons
|
| | Emergency drills planned and conducted (as appropriate to program type) |
| | Parent/guardian communication plan established (including reunification) |
Transportation
| Completed | Tasks |
|---|
| | Arrival/departure procedures developed (parking, safe drop-off/pickup flow, supervision) |
| | Drop-off/pickup documentation and communication system implemented |
| | Driver requirements met |
Parent/Guardian Communication
| Completed | Tasks |
|---|
| | Pre-program information shared (schedule, expectations, supervision, policies, etc.) |
| | Contact methods for reaching participants and program personnel provided |
| | Notification procedures established for: - Injury/illness
- Behavior issues
- Schedule changes
- Emergencies
- System established to respond to inquiries
|
