Begin planning as early as possible. Complete the items below before your program begins and, where applicable, before submitting your registration to Children and Youth Safety (CYS). A documented staffing and supervision plan is required for program approval.
To print the complete checklist, click Expand All below to display all checklist items, then click Print this page.
| Completed | Tasks |
|---|---|
| Program registered in CYS system no later than 30 days before the program begins | |
| Sponsoring department/unit approval confirmed | |
| Lab-based programs: PI approval obtained | |
| Student organizations: Campus Activities registration approved | |
| Internships: HR consulted and youth appointed as paid/unpaid intern in Workday | |
| On-campus programs (Ithaca campus): event request placed in 25Live |
| Completed | Tasks |
|---|---|
Written supervision plan developed covering:
| |
| Staffing model aligns with required supervision ratios (plan for staff attrition and absences, transitions, and higher-risk activities) | |
| Initial program personnel identified |
| Completed | Tasks |
|---|---|
| EHS consulted (required for lab-based programs and/or those involving hazardous materials/equipment/locations) | |
Determination made whether NYSDOH permit is required (summer programs only; contact your local health department at least 90 days prior to program start).
| |
| Permit application submitted (if required) | |
| Data privacy and security approach defined (how participant information will be stored and accessed). See University Policy 5.10, Information Security for more information. |
